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Information for Presenters

After your paper has been accepted for presentation, you should make every effort to get an electronic version of your paper to your discussants, the session chair, and the other session participants as quickly as possible. To facilitate this process, you will receive an e-mail from the conference organizer with the names and e-mail addresses of the participants in your session. Papers should be distributed no later than 2-3 weeks before the conference. If your paper has not been received by the session chair 7 calendar days before the beginning of the conference, the conference organizer will revoke your paper acceptance and cancel your presentation. Papers should be distributed in PDF format only.

Paper presentations may be given either in English or French. However, if francophone authors feel comfortable presenting their papers in English, they are encouraged to do so. While all audience members understand English, regrettably many conference participants (in particular from the US and overseas) do not comprehend spoken French.

Paper presenters are kindly reminded of the importance of keeping track of the alloted time for their presentations. Going overtime is discourteous to the next speakers. Session chairs are permitted to cut off speakers who unduly overextend their alloted time frame.

The rooms will have facilities for computer-assisted presentations, using PowerPoint or PDF. Presenters are encouraged to use this technology to make their presentations. To make this run smoothly it is imperative that you:

  1. Send the file of your presentation to the session chair at least one week before the conference, so that s/he has the option of loading all of the files for the session ahead of time onto his/her memory key;
  2. Present yourself in the conference room at least 10 minutes before the start time;
  3. Bring your presentation on a memory key (preferable to a CD), in addition to having sent it to the session chair;
  4. Consider bringing overheads as a backup, in case of a breakdown of the technology.
A number of computer-literate students will patrol the conference areas to act as first line support. Nonetheless, presenters and discussants who are new to the technology are asked to test run their presentations.



We recommend the following guidelines for your poster. If you have never attended a poster session, ask advice from a colleague in the natural sciences, where poster sessions are the most common type of conference session. Also, by doing a Google search on "poster session", you will a number of websites that provide useful hints on how to prepare and present a poster.
The poster boards we supply are free-standing wood structures with a cork covering on the board, measuring 7.5 feet in width by 3.5 feet in height. This is a very large area, so you may wish to use sheets that are larger than the normal 8*11 inch size. You should bring either scotch tape or thumb tacks in order to attach your sheets. You may choose to bring some hard copies of the paper in order to promote discussion, but if you do not please be sure to post on the board a web address from which the paper can be downloaded.
We recommend that your poster be self-explanatory, freeing you from answering obvious questions so that you are available to supplement and discuss particular points of interest. Will a casual observer walk away understanding your major findings after a quick perusal of your material? Will a more careful reader learn enough to ask informed questions? Ask yourself, "What would I need to know if I were viewing this material for the first time?"
Is the sequence of information evident? Indicate the ordering of your material with numbers, letters, or arrows. Place your major points in the poster and save the non-essential sidelights for informal discussion.
A typical display should use about 8 to 12 sheets of text sheets of printed text. The key sheet is in the upper left-hand corner with your title, name, and affiliation. The lettering for this section should be at least 1 inch high. Either on that sheet or the next one there should be an abstract in large type. Sheets should be labelled with numbers or arrows so the reader can follow your display. Use the remainder of the board for handouts, figures, tables, or printouts that illustrate your major results/findings and how you got there. If there is a theoretical model, or if you need to write out some estimating equation, that should clearly precede any empirical results. All lettering should be at least 3/8 inch high, preferably in a bold font.


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