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Information for Presenters

After your paper has been accepted for presentation, you should make every effort to get an electronic version of your paper to your discussants, the session chair, and the other session participants as quickly as possible. To facilitate this process, you will receive an e-mail from the conference organizer with the names and e-mail addresses of the participants in your session. Papers should be distributed no later than 2-3 weeks before the conference. If your paper has not been received by the session chair 7 calendar days before the beginning of the conference, the conference organizer will revoke your paper acceptance and cancel your presentation. Papers should be distributed in PDF format only.

Paper presentations may be given either in English or French. However, if francophone authors feel comfortable presenting their papers in English, they are encouraged to do so. While all audience members understand English, many conference participants (in particular from the US and overseas) do not comprehend spoken French.

Paper presenters are kindly reminded of the importance of keeping track of the alloted time for their presentations. Going overtime is discourteous to the next speakers. Session chairs are permitted to cut off speakers who unduly overextend their alloted time frame.

If for some reason the session chair is unable to attend, the presenter of the last paper on the program should assume the role of chair.

The rooms will have facilities for computer-assisted presentations, using PowerPoint or PDF. Presenters are encouraged to use this technology to make their presentations. To make this run smoothly it is imperative that you:

  1. Send the file of your presentation to the session chair at least one week before the conference, so that s/he has the option of loading all of the files for the session ahead of time onto his/her memory key;
  2. Present yourself in the conference room at least 10 minutes before the start time;
  3. Bring your presentation on a USB memory key, in addition to having sent it to the session chair.
  4. While we may have clickers (wireless USB pointers) available, if you like to use one it is a good idea to bring it.
A number of computer-literate students will patrol the conference areas to act as first line support. Nonetheless, presenters and discussants are asked to test run their presentations.


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