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Paper Submission Guidelines

Public Policy
Analyse de


Managing Editor:
Michael Veall
Associate Editors:
Stephen Gordon
Peter Graefe
Tammy Schirle
Lisa Strohschein
Robert Dimand

The aim of the journal is to stimulate research and discussion of public policy problems in Canada. It is directed at a wide readership including decision-makers and advisers in business organizations and governments, and policy researchers in private institutions and universities. Because of the interdisciplinary nature of many public policy issues, we endeavour to make each issue representative of the various disciplines involved.

Editorial Policies

All manuscripts will initially be reviewed by the Editor. Should a decision be made to have a manuscript refereed, it will typically be reviewed by at least two appraisers. Papers will be appraised from the point of view of their public policy relevance. Papers should be of a high intellectual standard, yet should also be comprehensible to readers outside the author's own discipline. Data used by authors should be accessible to others upon request. If this is not the case, the author must advise the editors of the reasons for unavailability of data.

If a decision on a paper has been made, but no response (or invited paper revision) is received from the corresponding author within two years of notification of the decision, the corresponding file will be closed.

Submission Guidelines

Manuscripts may be in either English or French, and should not normally exceed 7,000 words. Authors must follow the journal style of formatting and documentation (see Manuscripts for Submission: Style Guide below). A paper not submitted in the desired style may be returned to the authors for revision.

New submissions must be in PDF format (files not locked) and must be submitted through Editorial Express. Authors should prepare three PDF documents.

        a. Cover letter to the editor
        b. Title page: Include the title of the paper, author name(s) and affiliation(s), and other information such as acknowledgements that may identify authors.
        c. Manuscript file
               i. first page is a title page (anonymized)
               ii. second page includes an abstract
               iii. main body of the manuscript
               iv. Any tables and figures must be contained in the PDF file.
               v. include page numbers

At least one author on all submissions must be a subscriber to the journal. To become a subscriber, contact the University of Toronto Press directly (see the inside front cover or follow the Subscription Information link on our website).

No manuscript should be submitted that is already under consideration by another journal or publisher. When submitting a paper to Canadian Public Policy/Analyse de politiques for possible publication, an author is implicitly undertaking that the paper is not being considered and will not appear elsewhere. Once a paper has been accepted, the author assigns exclusive world rights to the journal. It is our practice to inform authors if their article is being considered for possible reprinting in another journal or book. Prior publication in Canadian Public Policy/Analyse de politiques must always be acknowledged.

Format for Submissions

Accepted papers must contain the following:

  1. Cover page: Title of paper and five or six keywords in both English and French.
  2. Second page: Author name(s) and affiliation(s), and date. For affiliation, include department or school, institution, city, and province.
  3. Third page: Abstract – a 100-word summary, and three to six keywords.
  4. Manuscript: May be in either English or French and normally should not exceed 7,000 words; text must be double-spaced.
  5. Appendices: An appendix, if any, follows the main text. Continue to number any notes consecutively. The reference list should include sources cited in the appendix, unless the purpose of the appendix is to describe data sources. Appendices may also appear as online supplements.
  6. Endnotes: Notes should be designated in the text by superscript Arabic numerals. A note giving acknowledgements is unnumbered and precedes the numbered endnotes.
  7. References: for examples, see below, Manuscripts for Submission: Style Guide.
  8. Figures and Tables: In new submissions, all figures and tables must be contained with the text in a single PDF file. Colour is encouraged and will be used in published electronic versions. However, the print version is black and white; in accepted versions, please provide black-and-white or grayscale versions and colour versions of figures. Figures and charts may be saved in Excel spreadsheet, image format (TIFF or JPG), portable document format (PDF), or encapsulated postscript (EPS) files, and submitted in a separate file. Figure captions should appear as text in the accepted paper file and not part of the image. Please provide the figures in high resolution with at least 300 dpi and a minimum of 3.25 inches (to fit in one column of the page) or 6.75 inches wide (to fit in across two columns of the page). All tables should have appropriate rows and columns of cells and submitted as a part of the manuscript file; please do not submit images of tables. Authors may submit an Excel file separately of the tables if they prefer.

The final version of all accepted manuscripts must be submitted in both PDF and MS Word for copyediting purposes. For accepted manuscripts, e-mail the final copy in both PDF and MS Word formats to Olivier Lebert at cpp.adp@gmail.com. LaTeX files and Word Perfect files are not accepted.

Submissions of the final copy manuscripts must be accompanied by the copyright release.

Manuscripts for Submission: Style Guide

The journal follows the author-date system of documentation outlined in the Chicago Manual of Style, 16th edition. The author-date style consists of parenthetical in-text citations and a reference list.

A Few Matters of Style

Manuscripts will be copy edited for grammar, clarity, and consistency of style. In general, please observe the following:

  • Numbers: spell out one to ten; use numerals for 11+.
  • Percentages: spell out percent in text, e.g., 2 percent. Use % in tables and figures.
  • Dates: 1 June 2006 (day month year)
  • Serial comma: Use a comma before the final "and" in a list of two or more items.
  • Punctuate equations as if part of the sentence.

In-Text Citations

In-text citations include the author and year, and a reference to a specific page or part of the work if needed (e.g., Shaw 1996, 66). All in-text citations must have a corresponding entry in the reference list.

  • If the author's name is mentioned in the text, place only the year and page in parentheses: Shaw (1996, 66)
  • Name two or three authors in full each time (Harris and May 2004; Harris, May, and Wong 2003)
  • For four or more authors, use the first author et al.
  • Do not use ibid.
  • Same author, same year (Harris 2003a, 2003b)
  • A series of references should be alphabetized, enclosed within a single pair of parentheses, and separated by semicolons (Smith 2004; Wong 1998)
  • If the author is unknown, provide a title and year ("Article Title" 1999)
  • If the date is unknown (Nano, n.d.)
  • If the work is in press (Smith, forthcoming)


Notes are to be used for further explanation only, not as a substitute for a full reference. All citations in the notes, including online sources, must follow the author-year format and have a corresponding entry in the reference list. Try to avoid referring readers to an entire website for more information; if you used the site as a source, indicate the author and year in the note, and provide a full reference in the reference list.

Designate notes in the text with a superscript Arabic numeral. The number should generally be placed at the end of the sentence or end of a clause; avoid placing note numbers in headings. A note giving acknowledgements is unnumbered and precedes the numbered endnotes.

Tables and Figures

Each table and figure must be referred to in the text and numbered consecutively, e.g., Table 1, Table 2. For the convenience of the typesetter, suggest a place of insertion after the table or figure has been mentioned in the text:

            [insert Table 1 here]

Notes to tables and figures follow a specific order. General notes apply to the entire table. All abbreviations used in the table or figure must be spelled out in the general note. Specific notes refer to a particular row, column, or cell. Specific notes are designated by superscript letters. If the same note applies to more than one row, column, or cell, use the same superscript letter in the appropriate locations throughout the table. Probability notes come last, and are designated with asterisks.

A source is required for all tables and figures. The source should follow the author-date style, with full information provided in the reference list. If the data were compiled from numerous sources or surveys, the source note may read "Author's compilation" or "Author's calculations." For example,

Notes: Revenues are in 2003 US dollars. GNI = gross national income.
aEstimated from incomplete data.
*p < .01. **p < .01.

Source: Statistics Canada (2008).


The reference list provides full documentation for all citations in the text, tables, figures, endnotes, and appendices (unless the appendix is an online supplement). A full reference includes author, year, title, and publication information. Only sources that have been cited in the paper should appear in the reference list.

Organize the reference list alphabetically by author. List multiple works by the same author in chronological order. For each reference, provide the names of up to ten authors. 

Here are examples of the most common types of references.

Stanley, A. W., B. B. Mcdonald, and D. H. Kelsey. 2003. Title of Book. Calgary, AB: Publishing House.
Book edition/Edited book
Westhues, A., ed. 2003. Canadian Social Policy: Issues and Perspectives. 3rd ed. Waterloo, ON: Wilfrid Laurier University Press.
Chapter in book
Author, A. A. 2002. "Title of Chapter." In Title of Book, edited by J. S. Brown and S. K. Dole, 67-83. Toronto, ON: Pearson.
Government publication
Statistics Canada. 2001. 2002 Census Dictionary Reference. Cat. No. 92-378-XPE. Ottawa: Industry Canada.
Article in a print journal
Author, A. A., and B. B. Author. 2012. "Title of Article." Journal Name 56 (2): 225-48.
Articles and documents consulted online
Use a DOI (digital object identifier) if available. If there is no DOI, provide an access date and the URL that leads directly to the source. If the source is no longer posted, provide as much publication information as possible and the URL leading to the home page.
Author, A. A., B. T. Guy, and W. N. Shary. 2011. "Article Title." Journal Name 115: 405-50. doi:10.10.1086/ahr.113.3.752.
Expert Panel on Older Workers. 2008. "Supporting and Engaging Older Workers in the New Economy." Department of Human Resources and Skills Development Canada. Accessed 11 June 2009. http://www.rhdcc-hrsdc.gc.ca/eng/publications_resources/lmp/eow/2008/older_workers_2008.pdf.

Research report or paper - published

Author, A. S., and B. Author. 1997. Title of Report. Research Report No. 33. Location: Department, Institution.

Working paper or unpublished manuscript
Author, A. A. 2007. "Title of Paper." Working Paper No. 12, Department of Economics, McMaster University, Hamilton.
Curry, B. 2012. "Budget Cuts Will Hit MP Pensions, Harper Says." Globe and Mail, 2 March. Accessed 4 March. http://www.theglobeandmail.com/news/politics/budget-cuts-will-hit-mp-pensions-harper-says/article2356033/.
Paper presented at conference
Smith, R. 2009. "Title of Paper." Paper presented at the Name of Conference sponsored by the Name of Group, New York, 30 June.
Smith, R. M. 2000.
"Title of Thesis." PhD diss., University of Western Ontario, London.
Web page
A citation to a website as a whole can often be handled in the text: "As of 19 July 2012, the OECD lists on its website ..." In the reference list, the citation should refer to a specific section or page. If the website is undated, use the access date rather than n.d. (no date).
Toronto Public Health. 2010. "Cancer Prevention and Screening." Accessed 6 July 2011. http://www.toronto.ca/health/cancerprevention/screening.htm.


© 2018 Canadian Public Policy (URL: http://cpp.economics.ca/, E-mail: cpp.adp@gmail.com). The CPP web pages are maintained by Olivier Lebert (Montréal) and Werner Antweiler (UBC). Earlier versions of the documents on this site were created by Elaine Constant (Queen's University) and Maureen Church (University of Calgary).